V I E W P O I N T S

Autumn 2025 | Article 01/04

Occupier outlook: top trends to watch

Regional supply squeeze shows no sign of easing
Latest analysis from our Big Nine report shows that Grade A vacancy continues at historic lows, particularly for large city centre offices with strong sustainability and wellness credentials.

With occupier demand focussed on this type of product, existing supply will continue to feel the squeeze. Will the development pipeline offer any relief? Our data shows that an average of 1.1m sq ft is due to be delivered annually over the next three years (2025-27), down significantly on the 2.6m sq ft of deliveries seen over the last five years (2020-24). With schemes taking on average three years to complete, 2025 construction start, and planning approval numbers are below 2024 levels, indicating muted deliveries from 2028 onwards. While interest rates are trending down, financing costs remain elevated and build cost continue to be impacted by inflation raising viability concerns without a significant pre-let in place or new rental highs being achieved. In the short term, refurbishments and retrofits are helping to plug the gap however, these upgrades are not exempt from rising costs. Whatever the choice of upgrade, urgency is growing to help occupiers meet their net zero commitments and avoid a deepening supply-demand imbalance. 
UK Office Project Starts 19% down (H1 ’25 vs. H1 ’24)
UK Office Planning Approvals 31% down (H1 ’25 vs. H1 ’24)

Changing markets reshape office moves

The current model of occupiers starting their property searches a year or so before lease expiry is becoming increasingly inadequate due to the limited availability of office stock. Occupiers will often find limited choice in the market, especially for best-in-class offices. Many occupiers are pushing office requirements up their agenda and are having to adopt a more mature five-year acquisition strategy, to take first mover advantage and ensure their next premises are fit for purpose; delivering on flexibility, meeting net zero requirements and providing high quality spaces in a bid to attract and retain talent. Adopting this strategy will mean addressing their current premises needs in which any capital investment will need to be deployed wisely, particularly where significant upgrades are needed ensuring premises are fit for purpose throughout the transition. Of course, real estate planning isn’t always a top priority for businesses and for those without the necessary foresight or capital, alternative solutions are emerging. Landlords are stepping in to fill the gap, increasingly offering larger fully and partially fitted spaces of around 5,000 sq ft, up from 1,000 sq ft seen typically. Whilst we see this trend continuing, larger corporates with multiple locations must still think long term. To remain agile and competitive, they’ll need to prioritise investment, embrace flexibility and plan ahead to align their real estate with evolving business needs.

Image of a focused man working on laptop in bright coworking space with large windows
Amenities at the heart of rental growth

In a bid to encourage employees back to the office, improve attraction and retention and boost company values and culture, employee experience has been front and centre of occupier’s workplace strategies in recent years. Demand has now shifted towards buildings that offer more than just desk space, high-quality amenities are now a must have for the best performing buildings. Communal amenities such as coffee shops, gyms, receptions and collaborative spaces like rooftops and terraces are in high demand and occupiers are increasingly willing to pay a premium for these services. This shift has prompted landlords and developers to invest heavily in amenity rich spaces, so much so that space dedicated to amenity offer in new developments and refurbishments has risen significantly in recent years. Currently communal amenities planned and being delivered in the next wave of new super prime office development will account for up to 8% of the total building net internal area (NIA), up from broadly 1% dedicated historically. Both parties are set to gain, with the landlord commanding higher rents on the office element to balance off the loss in revenue from the non rentalised amenity space and conversely the occupier, by taking slightly less space on average, have made savings on occupational costs whilst still benefitting from the amenity provision.

Article contributors

  • Principal and Managing Director
  • National Offices

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